Appendix J: Information Sharing Regulations

Details of the information sets that must be shared on at least a quarterly basis are given below. In each case, the duty applies to information relating to the partnership area as defined by the district or unitary authority area. This duty only applies when the authority holds the information so it does not require the collection of any additional information. The purpose of sharing this information is to enable the profiling of crime and disorder trends and patterns within the area. For this reason, in most cases, it is the record level data that is specified rather than aggregate data or statistics. Analysis can then take place across a number of different datasets on at least a quarterly basis.

Organisation Datasets (for the area)
Police force
  1. Records on anti-social behaviour, transport and public safety/welfare incidents recorded according to the National Incident Category List. Whatever information is recorded about the time, date, location and category of each incident must be disclosed.
  2. Crime records recorded according to the Notifiable Offences list. Whatever information is recorded about the time, date, location and sub-category of each crime must be disclosed.
Fire and rescue authority
  1. Records on deliberate fires, whether it was a deliberate primary fire (not in a vehicle), a deliberate secondary fire (not in a vehicle) or a deliberate fire in a vehicle. In addition, records on incidents of violence against employees and records of fires attended in dwellings where no smoke alarm was fitted. For all these records, whatever information is recorded about the time, date and location of the fire must be shared.
  2. Records on malicious false alarms. Whatever information is recorded about the time and date of each call and the purported location of those alarms must be shared.
Local authority
  1. Records on road traffic collisions. Whatever information is recorded about the time, date, location and the number of adults and children killed, seriously injured and slightly injured in each road traffic collision must be shared.
  2. Records on fixed term and permanent school exclusions. Whatever information is held about the age and gender of the pupil, the name and address of the school from which they were excluded and the reasons for their exclusion must be shared.
  3. Records of racial incidents. Whatever information is held about the time, date and location of each incident must be shared.
  4. Records of anti-social behaviour incidents identified by the authority or reported by the public. Whatever information is held about the category, time, date and location of each incident must be shared.
Primary Care Trust (lying entirely or partly in the area)
  1. Records on various categories of hospital admissions. The relevant admissions are those relating to the following blocks within the International Classification of Diseases:
    1. assault (X85-Y09).
    2. mental and behavioural disorders due to psychoactive substance use (F10-F19).
    3. toxic effect of alcohol (T51).
    4. other entries where there is evidence of alcohol involvement determined by blood alcohol level (Y90) or evidence of alcohol involvement determined by level of intoxication (Y91). For each record, whatever information is held about the date of the admission, the sub-category of the admission and the outward part of the postcode (the first part of the postcode, before the space which separates it from the second part) of the patient’s address must be shared.
  2. Records of admissions to hospital in respect of domestic abuse. Whatever information is held about the date of the admission and the outward part of the postcode of the patient’s address must be shared.
  3. Numbers of mental illness outpatient first attendances and persons receiving drug treatment.
  4. Records of ambulance call outs to crime and disorder incidents. Whatever information is held about the category, time, date and location of each ambulance call out must be shared.